Lease Execution & Move Outs
Simply J.D. & Co. protects you and your property through the constant review of our lease and addenda. If necessary,
with the aid of legal counsel, revisions and updates are made. These documents are "Landlord" oriented
and afford you protections many others do not. Our staff will be there for the signing of the lease and to walk
thru the unit with your new tenant. We will come again for other walk throughs' as well.
After the tenant moves out we will walk through the unit assessing what needs to be done to re-rent, we will fill
out a detailed summary of what needs to be covered by the security deposit and release it at that time. We will
then get your unit ready to re-rent in a timely fashion.
Written Procedures: untitled
Simply J.D. & Co. reserves the right to:
Lease Execution & Move Outs:
NOTE: The signed document titled "RENTAL AGREEMENT -LEASE" supersedes this document. But this document
may be appended to the "RENTAL AGREEMENT -LEASE".
- The following information is provided to help you get your security deposit returned without any misunderstandings:
- According to the terms of your lease, Simply J.D. & Co. has 90 days to return your security deposit (this
time starts when all keys, controllers, and other devices have been returned upon vacating the property).
- Remember to CLEAN your rental property inside/outside to avoid any charges against your deposit.
- Failure to allow reasonable showings during the final 30 days of the lease constitutes default of the lease.
The security deposit, in its entirety, can be applied towards monetary damages for this reason. Please cooperate
with our agents.
Preparing for Move-Out:
You must provide the office a complete Forwarding Address.
Keys must be turned in by the expiration date of the lease or pro-rated rent will be charged daily until they
are turned in.
Turn in all garage door openers.
Post Office keys: If mailbox keys were issued by the Post Office, return keys back to them.
We will conduct a final move-out inspection only after: All furnishings have been removed, all CLEANING
accomplished and the keys/garage door openers are turned in to Simply J.D. & Co.
During the move out inspection, the inspector will be taking numerous pictures of the inside, as well as the outside.
They will also be writing up any visible discrepancies, regardless of who may be responsible (owner or tenant).
During the inspection, we are not identifying any blame or responsibility, therefore, the inspector will
not be able to tell you what you will or will not be charged for. The results of the move out inspection will be
compared to your move inspection (pictures and reports), as well as prior inspections. Each discrepancy noted
will be analyzed and it will be determined whether the discrepancy would be considered normal wear
and tear or damages. Then it will be determined whether the discrepancy should be the responsibility of the
owner, or your responsibility. A report identifying those items identified as your responsibility will be
given to you to review, and to respond to. You will be able to contest those items; explaining why you should
not be held responsible. Your response will be provided to the property owner. Simply J.D. & Co. and
the owner will determine on what actions will be taken. We will provide our recommendations to the property
owner based upon all the reports and pictures, and provide you with a final decision.
If you wish to be present when the move-out pictures are taken, contact us for a move-out appointment. Appointments
will only be made after the keys are turned in to the office. If the property is not ready for inspection at the
appointed time and the photographer/inspector is required to make another trip or appointment, you will be charged
a $35 trip charge. Remember the photographer/inspector will only take move-out pictures. He/She will not be able
to tell you what charges will or will not be charged against your security deposit. They are only there to document
the condition of the property.
Utilities
must be on during the inspection.
If the Utilities are not on for the move-out inspection, tenants will be charged a $35 trip charge. Any delays
caused by the Utilities not being turned on can delay the return of you security deposit. If we have to have
utilities turned on, all utility charges will be charged to the tenant. You can tell the utility company
to discontinue service in your name effective the first day after your lease termination date, but not before!
Tenants are not permitted back on the property after vacating.
Call utility companies and arrange for final readings. (Remember: Utilities must be left on for the move-out
inspection).
The following suggestions & helpful reminders are listed to ensure the maximum return of your security deposit.
Also here are some helpful reminders of items that many people overlook or forget upon vacating. Please use this
checklist as a guideline.
The condition of the property will be evaluated according to, but not limited to, the following:
Move Out Guideline / Check List:
INSIDE:
PAINTING: Remove all nails - do not fill holes caused by picture hangers, or touch up paint without approval. If
you paint & it does not match or if you do a poor job of filling holes, you will be charged for necessary painting
to match the existing paint or to redo spackling. Charges for painting depends on length of time in the property
and whether it exceeds normal wear & tear.
Inside in General:
Clean vinyl, wood and/or tile flooring. Clean and dust all baseboards.
Be sure to clean or replace Air Conditioner filters with pleated filters as you vacate the property.
Remove spider webs from wall corners and ceilings and spot clean walls if necessary.
Clean fireplace, hearth and mantle, remove ashes and debris. Be sure hot ashes are properly distinguished prior
to disposing. Any damages resulting in negligence will be your responsibility.
Clean ALL wall switch plates and outlet covers.
Clean ALL windows, window sills, mini-blinds and vertical slats thoroughly. One of the best methods is to use
a damp cloth and window cleaner. Be careful not to bend or damage the slats when cleaning.
Clean mirrors, window and sliding glass doors with glass cleaner. Also clean window and sliding glass door
tracks.
Clean ceiling fans & light fixtures Replace burned out or missing light bulbs, be sure to use the correct
wattage and type. Replace broken globes. Make sure the ceiling fan blades including the top and light kits are
clean. Also check the ceiling surrounding all fans.
Clean ALL closets, storage spaces and shelving free of dust, spider webs and miscellaneous debris.
Clean all carpeting -See notes below!
Notes:
Often dust has gathered by the fans and adheres to the ceiling. One of the easiest ways to clean this is to lightly
sweep the ceiling with a broom.
Carpeting -If you a rent carpet cleaning machine from a store, use a home cleaning machine or employ chemical cleaning
you are responsable for any carpet or flooring damages incurred. If we have to re-clean the carpets, you will be
invoiced in full. If you hire a carpet cleaner other than the ones we use, BE SURE the carpet cleaner will guarantee
their work to Simply J.D. & Co.'s satisfaction. You must provide a receipt proving carpet cleaning has been
completed when you turn in your keys.
Kitchen:
Clean Kitchen appliances inside and out, replace burned-out light bulbs.
Clean oven, stove and under drip pans. If the drip pans and rings on the range are not clean and in like-new
condition, it would be more economical for you to replace them yourself, rather than to be charged for them. Foil
covering drip pans is not acceptable.
Clean oven/range hood vent including filter.
Wash out refrigerator and compartments, including freezer. Don't forget to wash off the top exterior of the
refrigerator and clean the rubber gasket around refrigerator and freezer door. Clean bottom vent.
Clean dishwasher. Run empty dishwasher one last time. Use the normal amount of soap you would use for a full
load. Wipe down the gasket and the door and do the surrounding areas.
Be sure garbage disposal is clean and free of debris. (Do not use fingers to check) Return/replace sink stoppers.
Thoroughly clean and wipe the inside & outside of all cabinets.
Thoroughly clean and wipe the inside of all cabinet drawers and shelves.
Clean sinks, faucets and counter tops - free of stains, scale and rust. Return stoppers to sink.
Notes:
Do not use scouring power or scouring pads to clean acrylic or fiberglass tubs. It will ruin the finish.
When cleaning ovens, place newspapers or a peice of plastic infront and around doors. If the cleaning chemicals
will stain vinyl flooring.
Bathrooms:
Clean counter tops, sink(s), soap dishes, tiles, fixtures, tub and/or showers. Be certain they are free of
mold/mildew, soap scum, scale and rust.
Clean mirrors and light fixtures.
Thoroughly clean and wipe the inside & outside of all cabinets.
Thoroughly clean and wipe the inside of all cabinet drawers and shelves
Clean toilets inside and out. Clean toilet seat surfaces, top and bottom.
Mop or vacuum flooring.
Notes:
Do not use scouring power or scouring pads to clean acrylic or fiberglass tubs. It will ruin the finish.
OUTSIDE:
Lawns must be neatly mowed and edged, trees and shrubs trimmed or pruned, yard watered and all trash and debris
removed.
Any animal droppings are to be picked up and disposed of.
Trash and garbage must be removed from the premises. If you have trash that exceeds the normal pickup, you
are to arrange to have it hauled away.
Walkways, driveways, patios and garage floors must be cleaned and free of oil, grease and other debris.
Repair pet damage and treat for fleas / ticks etc.
Clean outdoor light globe(s), replace burned out or missing light bulbs.
Our experience has been that after the work and stress of moving out, tenants may be too tired to clean the house.
We recommend considering a professional cleaning company. If you hire a professional cleaning service you should
oversee and inspect their work. Tenants are not permitted back on the property after vacating.
RENTAL VERIFICATIONS:
We often receive requests from mortgage companies and other landlords wanting a rental verification of a tenants
rental history. Usually they want this information filled out and returned to them immediately. We are happy to
comply; however, we require a $20.00 processing fee in order to cover the costs and time associated in performing
this service. Please remember that we will only give out information that is truthful. Late payments, damages,
NSF payments, moneys owed, lease violations; are reported as well as the good information.
NOTE: REPAIRS OR REPLACEMENT OF PROPERTY IS CHARGED OUT PER HOUR PLUS COST OF MATERIALS. IN SOME CASES TRADES PERSONS
MAY CHARGE A TRIP CHARGE WHICH WILL BE PASSED ON TO THE TENANT AS INVOICED.
